Introduction to Outlook Data Files (.pst and.
Outlook Data Files (.ost) are always copies of items that are saved on a mail server and do not have to be backed up like Outlook Data Files (.pst). This type of data file is also used for accounts that you set up with the Outlook Connector for (formerly Hotmail). When you want to create archives or back up your Outlook folders and items on your computer, such as Exchange accounts, you must create and use additional. The primary differences between the two types of Outlook data files are as follows: To allow you to work with your messages even when you cannot connect to the mail server, a second type of data file that is named an Offline Outlook Data File (.ost) is kept on your computer.
If you are using a Microsoft Exchange account, your items are usually delivered to and saved on the mail server. An Outlook Data File (.pst) is used for most accounts. There are two types of Outlook data files used by Outlook for Windows.
